IFS Project management module



IFS Cloud Project Management software, photo Novacura

How does IFS Cloud Project Management software give you full control over your complex projects?

IFS Cloud Project Management module is a comprehensive solution that covers the entire project life cycle, from engineering and design to construction and installation. It helps users to manage the sales and subcontract processes, the contract change management, the project planning and follow up, the resource management, the project manufacturing, the project financial control, the project reporting and invoicing, and the risk management. It enables users to deliver complex projects on time, on budget, and with high quality.


Engineering and design

Create, modify, and track the design and configuration of items and products that meet the customer's needs and expectations. Users can also manage the revision history and status of items and products, ensuring that the latest and correct versions are used and archived.


Access powerful search-and-copy functionality that facilitates re-use and contributes to a standardization of items. Comply with the quality standards and regulations that apply to the project, and to implement and communicate any changes in the project requirements or conditions in a controlled and efficient manner. The IFS Cloud Project Management module supports the entire engineering and design process, from concept to commissioning, and helps users deliver high-quality and cost-effective projects. 

Sales and subcontract with IFS Cloud Project module, photo Novacura

Sales and subcontract

With IFS Cloud Project module access flexible sales contract management and agile progress-based billing, including support for applications for payments. This allows users to invoice the project according to the agreed milestones and payment terms, and to verify and approve the payment requests from subcontractors.


Manage subcontracts and subcontractors efficiently, ensuring that the project scope, schedule, and budget are aligned and communicated with the subcontracting parties. Users can also track the progress and quality of the subcontracted work, and resolve any issues or disputes that may arise. Keep track of indemnity requirements and indemnity details, along with user-configurable validations, end-to-end, throughout the contract life cycle. This ensures that the project parties are adequately insured and protected against any potential claims or losses, and that they comply with the contractual obligations and regulations.  

Contract change management, image Novacura

Contract change management

The IFS Cloud Project Management module helps users to manage the changes that occur in the project contracts, subcontracts, and sales contracts. Handle and justify changes to the original contract or project plan, ensuring that the changes are documented, approved, and communicated.

Track the impact of changes on the project scope, value, schedule, and risk, ensuring that the project performance and profitability are maintained or improved. Use standardized methods and processes to handle changes in a controlled manner, ensuring that the project quality and compliance are upheld. The IFS Cloud Project Management module is a centralized and effective solution that supports office functions throughout the entire change management process, from initiation to implementation, and helps users deliver successful and adaptable projects.

Project planning with IFS Cloud Project module, photo Novacura

Project planning and follow up

Plan and follow-up of projects, providing the ability to monitor the progress of a project tracking costs, hours, revenue, progress and performance. Create and maintain a work breakdown structure (WBS) that defines the project scope, deliverables, and activities. The WBS acts as the foundation for integration to other IFS project management software functional modules, such as finance, procurement, inventory, and human resources.


Automate monitoring and control the project performance, using various tools and methods such as budgets, forecasts, earned value, critical path, and risk analysis. Users can track the project costs, hours, revenue, progress, and performance against the baseline and the actuals, and identify and resolve any issues or deviations. Share project data between IFS and third-party business applications, using RESTful APIs and integrations - synchronize project information with external systems, such as scheduling, collaboration, and reporting tools. 

Resource management - IFS Cloud Project module, image Novacura

Resource management

Resource management is a key capability of IFS cloud project management module that allows users to manage the resources of their projects effectively. It supports tactical resource planning, resource forecasting and analysis. Allocate the employees to the project roles and tasks, ensuring that the employees have the required skills, competencies, and preferences. Users can also track and manage the employee performance, development, and satisfaction.


Manage the multi-discipline resources, such as equipment, materials, and facilities, that are required for the project execution. Users can also track and control the resource inventory, maintenance, and quality. It also helps users to unify the master data of resources across the enterprise, and to find and book the correct resources when needed. It aims to improve the utilization of resources and to achieve revenue and customer satisfaction goals. 

Project manufacturing, photo Novacura

Project manufacturing

Plan and execute industrial manufacturing as part of a project scope. It supports project requirements planning (PMRP) and project master schedule (PMS) to ensure the optimal use of resources and time. It also enables users to transfer material between project and standard inventory, and between project activities. It helps users to track and allocate the costs for material, labor and operations to the project. It supports visual planning for project shop orders and material requirements planning across the project scope. It's an all-encompassing solution that covers everything you need for effective project execution and management in industrial manufacturing.

IFS Cloud Project Management module - Construction and installation, image Novacura

Construction and installation

Project deliverables is a great capability of IFS Cloud Project Management module that allows users to manage and coordinate all the deliveries of a complex asset or unique productIFS Project Management covers the entire life cycle of the product, from tendering to shipment. Project management software also helps many users to automate and control the progress and cost of the project more efficiently. It supports navigation models, work package management, visibility, integrated subcontract management, and BIM readiness. 

Project financial control, photo Novacura

Project financial control

Plan, monitor, and control professional the financial performance of your projects with IFS Cloud. It supports the creation and maintenance of comprehensive cost breakdown structures (CBS) and financial cost elements connected to work breakdown structures (WBS). It also enables users to perform project costing, project accounting, project invoicing, revenue recognition, and win-lose analysis. It provides real-time updates on profit and loss forecasts and allows users to manage project budgeting and forecasting at any level of CBS or WBS.

It uses trusted data inputs from actual and predicted cost and revenue to ensure accurate automation inforecasting. 

Project reporting and invoicing, image Novacura

Project reporting and invoicing

With IFS Cloud Project Management module you have the right to manage the financial aspects of their projects. It enables users to track, report, and analyze employee time and cost expenses for every project, as well as across companies. It also supports job rate management, flexible overhead calculation, reimbursable invoice support, and invoice of time and cost reporting. These features help project managers to provide accurate and efficient project reporting for contractors, and to generate invoices based on the project time and cost. 

IFS Cloud risk management module, photo Novacura

Risk management

IFS Cloud risk management module that enables users to proactively deal with potential threats and opportunities related to their projects, contracts, or subcontracts. It supports the creation and maintenance of risk analyses, which consist of risk assessment registers and risk heat maps. Users can also define risk mitigation and actions, and connect them to the relevant project activities. The module also ensures that the risk analyses are updated regularly, by changing their status after a specified time interval. This proactive approach enhances overall productivity in project management.


The IFS Cloud is an evergreen solution. It creates value for users by providing instant access to continuous software innovations and upgrades. Major changes are delivered twice a year, in Spring and Autumn.


  1. Improved contract change order integration in EAC Workbench; 
  2. Enhancement of Cash Planning, offering additional capabilities; 
  3. Schedule of Work (SoW) – Workflow Enhancements; 
  4. Improvements to the complex assembly MRO (Maintenance Repair Operations) solution. 


List of customers using IFS Cloud obtained from official IFS promotional materials (IFS Cloud).

TECHNICAL highlights:

IFS Cloud MS Project integration, image Novacura

Seamless synchronization of your MS Project data

IFS Cloud MS Project integration is a feature that allows users to import and export projects between IFS Cloud and Microsoft Project. It helps users to leverage the familiar interface and functionality of Microsoft Project, while maintaining the data integrity and synchronization with IFS cloud. It supports various project attributes, such as activities, dependencies, resources, costs, and constraints. 

Document management for paperless workflows and digital transformation

Create, edit, and manage documents across the organization. IFS Cloud document management provides features such as workflow, templates, version control, release management, and access control.


The module integrates with other business objects in the application to ensure consistency and accuracy of information. It also enables users to handle the entire lifecycle of documents with ease and efficiency.


Record the history of document changes and actions and allow users to access and modify documents according to their roles and permissions. End-to-end document management in IFS cloud helps users to create, store, access, and manage documents from any device and location.

IFS Cloud API integration, photo Novacura

Connect your applications with API

IFS Cloud API integration is a feature that allows users to connect IFS Cloud with other applications and services using RESTful APIs. IFS cloud exposes data and business logic through OData endpoints, which can be discovered and explored using the API Explorer. Users can also access the API documentation in JSON format, which follows the OpenAPI standards. IFS cloud API integration enables users to create and extend applications without having to invest development time from scratch. 

CAD and BIM models, image Novacura

Streamline your engineering and design processes with CAD & BIM integrations

Enable users to import and export CAD and BIM models between IFS Cloud and other applications, and to link them to project activities, deliverables, and documents. It also supports visual planning, navigation models, work package management, and integrated subcontract management. It helps users to improve the quality, accuracy, and efficiency of their projects.

Flexible and Scalable IFS Cloud Platform, photo Novacura

Deploy wherever you want

IFS Cloud is a flexible and scalable solution that can adapt to the changing needs of service organizations. It can be deployed on-premise, in the cloud, or as a hybrid model. It can also be configured and customized to suit different industries, geographies, and business processes. It can support any size of service organization, from small to large. Enterprise ERP software for project management (IFS Cloud) would be a universal solution for your business.

Evergreen, photo Novacura

Always up to date (Evergreen)

IFS Cloud is a cloud-based solution that delivers the most advanced features and functionalities for your business needs. It follows a regular development plan with releases twice a year, in half year intervals, with versions R1 and R2. This ensures that you always have access to the latest innovations and improvements from IFS Cloud, without having to worry about the maintenance and upgrade costs. IFS Cloud is the smart choice for staying ahead of the competition.c

Ready for modification and expanding

IFS Cloud is a solution that can be easily extended and customized to meet your specific business needs and preferences. One of the tools that you can use to extend IFS Cloud is Novacura Flow, a low-code platform that allows you to create your own ERP applications by simply drawing them in a graphical interface. Novacura Flow also offers business process management and integration capabilities, as well as a library.



Below we summarize the list of areas supported by IFS Cloud Project Management (ERP module):


Engineering & design


  • Product data management 
  • Engineering register 
  • Asset standards 
  • Design of products and items 
  • Configuration control for items and products 
  • Follow-up of items and products 
  • Advanced search & copy 
  • Change request management (engineering change) 
  • Revision control 
  • CAD & BIM integrations 
  • Project equipment list 


Sales and subcontract


  • Contract scope management 
  • Staged billing 
  • Payment applications 
  • Valuations and certification 
  • Accruals 
  • Retentions 
  • Contract invoicing  
  • Change management 
  • Manage indemnity requirements 
  • User-configurable indemnity validations 


Contract change management

  • Receiving and tracking requested changes  e.g. Work changes from a contract or project plan. 
  • Performing of change order handling process 
  • Change order impact analysis  
  • Change order approval process 
  • Execution of changes to projects or contracts 
  • Communicating the changes e.g. To the project team so the members understand the effect of the changes


Project planning and follow up

  • Project planning & estimating 
  • 360 view of your project 
  • Project cost and revenue control 
  • Progress & earned values 
  • Integrated WBS with operations  
  • Project Gantt visualization 
  • CPM scheduling 
  • RESTful API for integration 
  • P6 Enterprise Project Portfolio Management (EPPM) integration 
  • Integration with Microsoft Project 


Resource management


  • Project material requirement planning 
  • Material transfer between project and standard inventory 
  • Time and cost follow-up 
  • Visual planning for project shop orders 


Project manufacturing


  • Project balances stored independently
  • Project accounting connected to project plans
  • Capitalization and revenue recognition rules
  • Capitalization on account and project activity level
  • Event based revenue recognition
  • Integrated revenue recognition forecasting
  • Interactive project analysis
  • Project financial reporting


Construction and installation

  • Project deliverables 
  • Navigation models 
  • Work package management 
  • Integrated subcontract management 
  • BIM ready 


Project financial control

  • Comprehensive cost breakdown structure (CBS) 
  • Financial cost elements connected to work breakdown structure (WBS). 
  • Project costing 
  • Project budgeting & forecasting (project cost & budget control) 
  • Project accounting 
  • Project invoicing 
  • Revenue recognition 
  • Win-lose analysis 


Project reporting and invoicing

  • Time & expense recording 
  • Time and expense reporting in and across companies 
  • Job rate management 
  • Project reporting for contractors 
  • Flexible overhead calculation 
  • Reimbursable invoice support 
  • Invoice of time and cost reporting 


Risk management

  • Support for risk analysis 
  • Risk assessment register 
  • Risk heat map 
  • Risk mitigation and actions 
  • Connection between risk actions and project activities 

List of IFS Cloud Modules, Functionality and Key Capabilities

Explore 11 modules, 90 functionalities, encompassing a diverse range of 765 capabilities. Download the list highlighting the key functional capabilities provided by IFS Cloud (2023-R2). Novacura – Trusted by 220+ Companies.

List of key IFS Cloud functional capabilities, photo Novacura

How to implement:

IFS Cloud integration methodology, photo Novacura

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