Customer Case

Älvstranden – Budget systems for Excel fans with minimized risk of errors

Älvstranden Utveckling AB is a wholly-owned municipal company which manages and carries out the work involved in developing the districts of Norra and Södra Älvstranden on behalf on the City of Gothenburg. The work is based on the vision of The Good City.

The company’s budget system previously consisted of 21 items, information which was entered in Excel and then fed in and printed out on paper in several batches. It is obvious that the risk of errors was huge. One problem was that the majority of staff were comfortable with working in Excel and were thus reluctant to switch to IFS.

Mi MathiessenChief Financial Officer and Controller
“There was no end to the amount of paper… Now we work completely differently.”

Our solution was to create a plug-in which linked Excel to IFS – in other words, Novacura Excel Integration.

In this way, staff can enter data in Excel, after which it is automatically transferred to IFS. We linked the software with the system. The result was that budgeting became easier and more efficient. Data only needs to be entered once, and the risk of errors is minimised.

“Novacura’s solution has worked incredibly well for us. Before, we printed out lists with the previous year’s budget and outcomes from IFS, and the budget officer then manually entered new budget figures which were punched in by the finance department, who then issued new lists. There was no end to the amount of paper.

Photo: Älvstranden Utveckling/Hans Wretling

Photo: Älvstranden Utveckling/Hans Wretling

“Now we work completely differently. We upload last year’s figures to an Excel sheet, and the budget officers can see the previous year’s budget and outcomes and enter the new year’s budget figures and comment on the new figures. The result is that the budget officers get much more time to do their core tasks, and feel more certain that things are done correctly. When I want to analyse the figures, I can do this not only quicker, but with higher quality.

“It all turned out much better than we expected. Novacura have proven that they understand our business. They have delivered beyond expectations.”

Mi Mathiessen

Chief Financial Officer and Controller, Älvstranden Utveckling AB

In brief

About Älvstranden Utveckling

A wholly-owned municipal company which manages and carries out the work involved in developing the district of Älvstranden on behalf on the City of Gothenburg

Segment

Asset Service

The challenge

To continue working in Excel, and only enter data in one place, and at the same time radically reduce the amount of paper handling.

The result

Easier and more efficient budgeting. Minimized risk of errors via Novacura Excel Integration (NCXI) – a plug-in which linked Excel to IFS.

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2017-12-19T08:54:12+00:00